CONFIRMATION
Written confirmation is required within 7 days of the original verbal or
email booking with a best estimate of numbers. Companies to confirm on
headed notepaper. The hotel reserves the right to cancel a booking if
written confirmation is not received after 7 days.
NUMBERS Final
numbers to be confirmed one month in advance of the event taking place.
Where final numbers are below the original estimate, only a variation of up
to 20% will be accepted.
DEPOSIT AND PAYMENTS:
All deposits and payments received are non refundable and non
adjustable.
CANCELLATION In the
event of cancellation there will be a charge of:-
3-6 months in advance 30% of the total anticipated
charges 1-3 months in advance 60% of the total anticipated charges less than
1 month 90% of the total anticipated charges 7 days in advance 100% of the
total anticipated charges FINISHING TIMES Meetings/Events must finish at the
time agreed when booking and an extension of time may not be possible.
PRICE VARIATION
Colwick Hall reserves the right to increase prices in the event of
circumstances beyond control, e.g. increases in VAT.
AGENTS Should a
client contract with Colwick Hall through an agent, the agent acts for the
client and it is the clients responsibility for the payment of Colwick Hall
account.
PAYMENT A deposit
of 25% is due at the time of your booking and balance of 75% is due one
month prior to the event, when final attendance numbers require
confirmation.Where credit facilities have been granted by Colwick Hall final
payment of the balance of charges due for the meeting/events must be paid by
the client within 14 days of the date on the invoice.
DAMAGE Clients are
responsible to Colwick Hall for any damage caused by the clients, their
guests, agents or employees.
EQUIPMENT AND PROPERTY
Clients own equipment and property is bought in to Colwick Hall at their own
risk and Colwick Hall accepts no liability for loss or damage.
FORCE MAJEURE If
Colwick Hall is limited or hindered from hosting the event or providing any
facility booked by the client due to circumstances beyond its control e.g.
Government intervention, acts of God, civil disturbance, war, national or
local disaster, strikes, labour disputes, then the liability of Colwick Hall
to the client shall not exceed the amount paid by the client to Colwick Hall
in respect of the event.
CONTRACT When a
booking is confirmed in writing or with a credit card number, a contract is
deemed to exist. This contract shall be governed in all respects by English
Law. It can only be modified by a supplementary written contact.
